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How to Edit a Machine Embroidery Design

How to Edit a Machine Embroidery Design main article image
Posted on July 31, 2021 by Naomi Garcia

Have you ever had one of those craft days that make you want to just put down your scissors and go back to bed?  It’s the kind of day when your machine needle breaks, your bobbin runs out in the middle of a stitch, and you’re actually out of matching thread.  Or worse, you feel stuck because the embroidery machine design that you downloaded isn’t the correct size or format for your machine.

Believe me, I have been there. I found the prettiest butterfly embroidery machine design.  I wanted to put it on one of my craft aprons.  So I downloaded the design.  The file was perfect and came in several different formats.  It even came in multiple sizes for each format.  Clearly, this designer put a lot of work into this beautiful design.  However, when I was ready to stitch it out, I almost went into one of those “nothing is going my way” kinds of cries.  I needed to use a 4” x 4” hoop.  But the smallest size was slightly larger than that.  I went into a low-level crafting meltdown.

Just when I was ready to walk away from my craft room and sit on the couch with a bag of chips, I remembered something.  “Craft Lady, you have software for this sort of thing.”  That’s right!  I had forgotten that the same software that I use to make my own designs can also be used to edit machine embroidery designs.  The software is called Embrilliance.  It is available for Mac OS and for Windows.  The price point is one of the lowest I have seen for a quality embroidery editing program.  

Now some of you may be thinking, “But Naomi, how complicated is this software?  I’m not into technology and computer stuff.”  The answer is: not complicated at all.  Especially if all you need to do is re-size a design or change the format to fit your embroidery machine, the process is simple.  So let’s get to it!

Materials and Supplies

  • Embrilliance software
  • Embroidery design
  • USB drive, memory card, or cartridge specific to your embroidery machine model
    • This card needs to be both writable and readable

The Process

Getting the Design into Embrilliance

  1. Download the design to your computer
  2. Insert your USB drive into the computer
  3. Open Embrilliance; it will open to a new project
  4. Insert your design into the workspace

Embrilliance Work Space Embrilliance

Changing the File Format

  1. At the top right-hand side of the toolbar, select the  Preferences Window.  It’s the yellow folder icon.  The name will come up if you hover over the folder
  2. In that window, select “Conversion” on the left side
  3. Select “Stitch Format”
  4. Use the drop-down menu to select the format you need
    1. If you aren’t sure about the format for your machine, you can find most by searching online
  5. Click “apply”

Embrilliance File Format

Editing the Design Size to Fit Your Hoop

Part 1

  1.  Open the “Preferences Window”.  It’s the yellow folder icon at the top right side of the toolbar
  2. Select “Environment”
  3. Choose “Hoops”
  4. Choose the file format from the drop-down menu
  5. The frame sizes available for that format will populate in the window below the format
  6. Choose your frame size
  7. Click apply

Embrilliance Hoop Size

Part 2

  1. If needed adjust the size of the screen grid so that you can see your hoop and the design
  2. Click on your design
  3. Resize the design by clicking on and dragging one of the corner points on the bounding box around the design
    1. It’s usually best to resize by dragging from the corners.  That way, you maintain the proportions of the original design
  4. Place your design in the hoop on the screen  
    1. If your design is too large, you will see a red bar on the bottom of the screen
    2. You can make small adjustments as needed to fit the design into the hoop
  5. When you are happy with your design, select the disk icon from the top toolbar on the left
  6. Name your file
  7. Be sure to select the correct format
  8. Don’t forget to save it to the correct folder or location (downloads, USB, etc.)

Embrilliance Editing

As a side note, don’t worry if the design looks unimpressive or even horrible on your screen. The resolution on many home embroidery machines isn’t super high. The real proof is in the actual stitch out. 

Embroidery Machine Screen

Let me tell you, this file was converted easily using Embrilliance software.  The stitch-out was gorgeous.  My mom always said our sewing and embroidery work should look just as good on the back as it does on the front.  This design meets Mom’s approval for sure.

Stitching Back (Naomi D. Garcia)

 Love Butterfly Stitch Out (Naomi D. Garcia)

This was just a tiny glimpse into how you can edit a machine embroidery design.  Embrilliance has so many other capabilities for home machine embroidery designs.  I can’t wait to show you more.  I hope this helps you not go back to bed or sit on the couch with a bag of chips when you’re having one of those crafting days.

If you love the design I used as much as I do, you can find it and many more designs on Creative Fabrica.  If you use this design or if you salvage a craft day by using Embrilliance, please tag me on Instagram, Facebook, or TikTok. I am EJsFunCrafting on all platforms. Make something beautiful!

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31X Added to favorites

MK Solutions

June 24, 2023

is this a free software? how long does it take to edit logo into embroidery file?

Cherie Neff

May 19, 2022

Can you remove something from a design and replace it with something else

Naomi Garcia's profile picture
Naomi Garcia

May 19, 2022


Yes. With the right software, you can edit a design.

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